How to Write an Effective Business Proposal

A business proposal is a formal suggestion or plan from one party to another to buy, sell, partner with sales proposal, marketing proposal, and partnership proposal involving joint cooperative strategies, a business5Tips to Help You Write an Effective Business Plan”.  Whilst a business plan is primarily put together to guide the formation and establishment of a new business, new business idea, business unit, strategic business expansion or extension, a business proposal on the other hand is designed to attract another party to get involved in the execution of a business plan, the business itself or the product and services the business has to offer. A business plan focuses more on the business itself whilst a business proposal focuses more on the expectations of the party to whom the proposal is being addressed. I would like to refer to this party as “the customer”.
formation proposal or even a funding request. A business proposal is quite different from a business plan. Please read my article “

another or supply goods and services to them. To this end, a business proposal can be a

The following steps are instrumental towards the writing of an effective business proposal:

1.       Clearly Identify and Itemize the Proposals objective: The first step towards an effective proposal is to clearly identify and itemize its objectives so as to ensure the purpose of the proposal is not derailed. Specifying early the objectives of the proposal tells the customer exactly what you intend to achieve and whether or not they can identify with this objective. This objective should be specific, measurable, achievable, realistic and properly timed.

2.       Source All the Information You Will Need before Starting:  Gather all information you can before starting. For instance, if you are preparing a marketing proposal, you will need to gather all necessary information about the market, your market competitors, the product, suppliers and distribution information, customer demographics, consumer buying patterns, government policies affecting the market or the product etc. Having adequate information will help you address issues or potential concerns beforehand in your proposal. Having sourced this information, you will need to eliminate all unnecessary and irrelevant information to ensure that only information relevant to know and for decision making in included in your proposal. You must also be careful not to overburden the customer with too much information.

3.       Validate the Information: The validity of the information you present to the customer portrays your level of integrity and attention to detail. This is often the first step towards building customer loyalty and trust. Every figure, ratio, analysis and material upon which decision is based must be examined for accuracy and dependability. Information provided must also be balanced and comparable where necessary to known facts.

4.       Sort and Group Your Information: Sort and group your information under relevant headings, titles and sub titles. A proposal will typically be grouped and assembled to represent:

a.       An Introduction and Overview

b.      Aims and Objectives

c.       Customer Needs Being Addressed

d.      Details of solution

e.      Any Relevant Additional Information

f.        Pricing Details

g.       Conclusion; Steps required from the customer for the proposal to progress

5.       Assemble the Grouped Information into a Presentable Document: This is the final step in preparing the proposal. At this point, you assemble the sub titled document under the appropriate titles and headings. You should also check your fonts, cover color and designs, proof read for spelling errors and repetitions, check for improper wordings, punctuation errors, and proper referencing. Titles and sub titles must also
      proceed in a logical sequence.
 By
Valentine Okolo